Beaufort County Recreation Needs Assessment - Project Schedule

January - February

Task 1 - Client Kickoff Meeting at Buckwalter Park

Monday, January 24

9:00 AM

at Buckwalter Park

Review Project Management, Scope, Discuss Branding & Website Development via In-Person Meeting with WPi / Zoom Meeting with PROS

Task 2 - Park Site Visits with County Staff for inventory and assessment

Monday, January 24

Following Kickoff Meeting, above

Visit Park Sites with County Staff for Inventory and Assessment

Tuesday, January 25

9:00 AM

Park & Facility Site Visits Continue

 

Monday, February 7

9:00 AM

at Buckwalter Park

Review demographic and recreation trends, launch project Website via Zoom Meeting with WPi and PROS

 

Task 3 - Community Engagement consisting of in-person meetings 

Community Engagement consisting of in-person meetings

(1) Meeting with County Staff and Project Steering Committee

(2) Focus Group meetings with stakeholder and leadership groups

(4) Public Meetings held over a two-night period consisting of:

(1) North of the Broad, (1) South of the Broad, (1) in Dale and (1) in Scott Communities.

 

Meeting Times & Locations (in-person):

 

  1. Monday, February 28, 6:00-7:30 PM - Buckwalter Park for South of Broad Input

  2. Tuesday, March 1, Times TBD - Project Steering Committee; Stakeholder & Leadership Meetings

  3. Tuesday, March 1, 5:30-7:00 PM- Burton Wells County Park for North of Broad Input

  4. Tuesday, March 1, 7:30-9:00 PM - Dale Community- Location TBD

  5. Wednesday, March 2, 6:00-7:30 PM - Scott Community – Location TBD

March - June

 

Task 4 - Community Needs Assessment & Statistically Valid Survey

Utilize community input to develop draft public opinion survey. Review with Staff for input & approval. Issue survey, obtain results and prepare draft report of survey results. Two Zoom meetings held to (1) review draft survey and (1) to review survey findings.

 

Monday, March 21

9:00 AM

at Buckwalter Park

Zoom meeting to review draft survey instrument

Tuesday, June 28

10:00 AM

at Buckwalter Park

Zoom meeting to review Survey results and draft report

 

July - September

 

Task 5 - Needs Analysis & Recommendations

Develop short-, mid- and long-term recommendations and costs for recommendations.

Present draft recommendations in-person, in workshop-style meeting held with Staff & Steering Committee (combined with tasks listed below)

 

Tuesday, September 27 

9:30 AM - 12:30

at Buckwalter Park

In person workshop with Staff & Steering Committee to review this task (Needs Analysis & Recommendations); as well as following tasks to include Rec. Programs & Services Assessment; Level of Service Analysis; Park & Rec Staffing Assessment; Events & Sports Tourism Feasibility/Economic Impact Analysis; and Equity Mapping/General Land Acquisition.

 

Task 6 - Recreation Programs & Services Assessment 

Evaluate overall program & services offerings including core program analysis, lifecycle & similar provider analysis. (Staff & Steering Committee review to be combined with Task 5, above)

 

Task 7 - Level of Service Analysis

Based on community input, develop unique park and facility classifications specific to Beaufort County. (Staff & Steering Committee review to be combined with Task 5, above)

 

Additional Scope Task 1 - Parks & Recreation Department Staffing Assessment & Recommendations 

Analyze current park and recreation staffing levels and incorporate recommendations based on master plan recommendations. (Staff & Steering Committee review to be combined with Task 5, above)

 

Additional Scope Task 3 - Athletic Events & Sports Tourism Feasibility Study & Economic Impact Analysis

Evaluate the feasibility and economic impact of local athletic events. Prepare economic impact analysis including potential recommendations for inclusion of sports tourism facilities. (Staff & Steering Committee review to be combined with Task 5, above)

 

Additional Scope Task 4 - Equity Mapping and General Land Acquisition Recommendations 

Direct County Staff to obtain and modify existing GIS mapping for identification of service overlaps and voids. Includes general identification of new parks or facilities within each service district. (Staff & Steering Committee review to be combined with Task 5, above)

 

October- November

Task 8 - Final Action Plan & Master Plan Report 

Prepare draft report including Needs Assessment Action Plan with costs & priorities; Programs & Services Assessment; Staffing Assessment; Sports Tourism Feasibility/Economic Impact Analysis; and Equity Mapping. Present draft documents to Staff & Steering Committee, then Subcommittee of Council, in-person. Present Final documents to County Council for endorsement via meeting that is both Zoom (PROS) & in-person (WPi).

 

November 7 

10:00 AM

at Buckwalter Park 

In-person review of draft action plan & master plan w/ Staff & Steering Committee

2:00 PM

Location TBD 

In-person review of draft action plan & master plan with Community Services Subcommittee of County Council.

 

 

Final Presentation to County Council for Endorsement- Combined Zoom and in-person meeting date TBD